The purpose of TCA’s committees is:
- To develop and oversee projects and initiatives that will advance the TCA.
- To make recommendations to the board of directors, who will in turn decide which project to pursue and direct TCA staff.
- With the authority of the board, direct staff on specific items and projects between board members.
- Committees should include a Chairman, a board liaison (either the Chairman or a designee who regularly attends board meetings), no more than one additional board member, and the balance of members from the membership at large.
- Staff Committees. – A list of potential committee members will be provided to committee chairs from TCA staff knowledge of interest and areas of interest expressed through communiqués sent by TCA staff.
- Committee size is the discretion of the Chairman but for teleconferencing and general participation a committee of 6-8 seems to be most effective. Members beyond a maximum of 8 can be corresponding members. Committees with particularly large agendas may establish additional subcommittees which can meet (teleconference) under the same guidelines as a standing or full committee. In this instance, each subcommittee may have 6-8 members. It is recommended that the full committee have only one or two members of the subcommittees involved with the full committee meeting to keep the number participating in conference calls at the recommended 6-8.
- A TCA Staff person will serve as secretary for the committee. The secretary will record the minutes of the meetings and teleconferences and distribute minutes to all committee and corresponding members as well as the board of directors.
- The secretary, at the direction of the Chairman, will set up and contact all committee members regarding meetings and conference calls. The TCA toll-free teleconference dial-in system will be used.
Committee Meetings & Duties
- Committees should hold conference calls as necessary to advance their agendas. It is recommended that no fewer than 4 meetings (or conference calls) be held annually. As a rule, one should be held no less than 30 days prior to any board meeting to establish the committee’s portion of the agenda.
- Committees shall develop a mission statement that ties to the overall mission statement of the TCA
- Committee mission statements and rosters shall be printed at the top of all agendas and minutes.
- Committees should determine what projects, initiatives, and work items are within the scope of the committee. Items may be remanded to a specific committee by the board. Committees may propose work items, projects, or areas of responsibility for approval by the board.
- Goals and priorities should be established once work items are developed. Some work items may be ongoing with recurring tasks and deadlines and others may be one-time projects.
- Committees should develop budgets, with staff assistance, for consideration by the board. The board will, with input from the committee chairman or liaison, decide which projects and initiatives to fund.